FREE TOOL #2:

Team Capacity
Planner

The Capacity Calculator helps leaders understand how many hours their team truly has available for client work, projects, and delivery. By factoring in holidays, PTO, admin time, training, and efficiency, you can clearly see your team’s maximum capacity and compare it against actual output. This gives leaders a practical way to identify underutilization, inefficiencies, or over-commitment before it impacts results.

When to Use This:

Use the Team Capacity Planner any time you need to balance workloads, forecast team availability, or ensure your people aren’t stretched too thin.

Watch the video: How to use the Team Capacity Planner

Who Is This For?

Integrators & Ops Leaders who need to align delivery with growth goals.

Leadership Teams running on EOS® who want true visibility into team utilization.

Finance Leaders looking to validate revenue capacity vs. actuals.

Visionaries & Owners who want to see if the business is over- or under-performing relative to capacity.

Download the Tools:

Time Saved:

⚡ Traditional capacity planning: 10+ hours in spreadsheets
⚡ Using QxQ’s Capacity Calculator: <1 hour

What You'll Gain:

Clarity – See exactly how many hours your team has available for billable or project work.
Accuracy – Factor in PTO, sick days, holidays, meetings, and training time.
Benchmarking – Compare projected capacity against actual revenue to uncover gaps.
Efficiency Insights – Spot process issues or underutilization before they stall growth.
Forecasting Power – Reverse engineer your team’s revenue potential based on real capacity.